Senior Finance Executive

About Axross As energy efficiency becomes a major priority in Malaysia and Singapore, industries seek smarter ways to reduce costs and improve sustainability. At Axross, we develop Al-powered HVAC solutions that help manufacturers optimize energy usage, lower operational costs, and meet energy regulations. Join us and be part of an innovative team driving the future of industrial energy efficiency. To keep the work moving, we need an organised and supportive Admin & Finance Executive to help with the day-to-day office operation. If you like clear checklists, neat folders, and predictable routines, you'll be a great fit - and your work helps the team focus on delivery. Role Overview This role blends administration, finance, and compliance, ensuring Axross runs efficiently. 1. Finance operations & reporting Manage invoices, payroll, reimbursements, vendor payments, and employee claims Prepare and issue customer invoices, track client payments, and follow up on receivables Reconcile bank statements, payment records, and finance trackers Own cash flow tracking and prepare monthly cash flow / finance reports for management Maintain proper finance records, including invoices, receipts, contracts, payment documents, and supporting 2. Accounting, compliance & tax coordination Prepare financial schedules and supporting documents for external accountants, auditors, and tax advisors Coordinate monthly / quarterly management accounts, annual audit preparation, and audit follow-ups Manage group-level consolidation, intercompany reporting, and statutory documentation where required Handle SST registration, reporting, tax filings, tax estimates, and related documentation Maintain records for deductible expenses, capital allowances, R&D claims, incentives, grants, and MDEC-related matters Identify and flag potential tax, accounting, or compliance issues where relevant 3. Budgeting, cash flow & commercial finance Manage budget tracking, expense forecasting, cash flow updates, and runway tracking Track actual expenses against budget and identify cost optimization opportunities Own project-level financial tracking, including costs, billing, collections, margins, and profitability Track customer contract terms, including billing milestones, payment terms, renewal dates, and finance-related obligations Ensure invoicing and payment follow-ups are aligned with signed proposals and contracts Prepare basic pricing, payment structure, and commercial model analysis where required 4. Process improvement, systems & internal controls Review finance and admin workflows to identify gaps, inefficiencies, and improvement areas Create and maintain systems, trackers, templates, and SOPs for finance, reporting, approvals, and administrative processes Drive automation of monthly reporting, cash flow tracking, and project-level reporting Improve internal controls for payments, claims, vendor expenses, approvals, and documentation Manage implementation or improvement of accounting, payroll, expense, and reporting tools 5. Office administration & team operations Manage daily office administrative matters and ensure smooth internal operations Coordinate meeting rooms, office supplies, workspace needs, visitor arrangements, name cards, and general office requests Maintain company asset tracking, inventory records, filing systems, and internal admin records Manage business travel arrangements, including flights, accommodation, transport, itineraries, check-ins, and related expense planning Handle import permits, customs clearance, shipment coordination, and related documentation where required Own ad hoc administrative and operational matters to support the team What We’re Looking For 4+ years of experience in finance and administration preferably in a startup or SME. Strong understanding of bookkeeping, financial reporting, and compliance. Proactive, detail-oriented, and able to manage multiple responsibilities. Familiarity with automation tools (Slack, Notion, Google Workspace) for improving efficiency. Ability to take initiative and thrive in a fast-moving, high-growth environment. What You’ll Gain Opportunities for career progression, as Axross grows, so will your role. Opportunity to work in a regional role, gaining exposure to international financial operations. Dynamic and fast-growing work environment with room for professional growth. Apply Now! If you’re looking for a role that allows you to grow, take ownership, and make a real difference in a fast-growing company, we’d love to hear from you!