Executive Assistant to CEO / Special Projects

Executive Assistant to CEO / Special Projects at OneThousandClub **OneThousandClub is a social club of curious minds where locals and foreigners meet together.** We contribute to the problem of urban loneliness by being an offline space to forge new, meaningful connections. Launched in Lisbon in 2023, our members gather for dinners with 6 members discussing 1 deep question, unique all-club monthly parties, meet-ups, brunches, sports, and much more in the spirit of meeting new people IRL. The founders birthed this company from a love for dinner parties and a desire to create what we wanted in our own lives: ways to meet interesting, vetted people in a format that didn't get stuck in small talk or networking. The Role: Part-Time / Freelance Contract Hybrid: Lisbon in-person + remote and flexible work schedule We’re looking for a highly organized, detail-oriented Executive Assistant to support both Mel (Founder/CEO) and OneThousandClub Lisbon. This role is split 50/50 between personal executive support and community special projects. Reliability, discretion, and a proactive attitude are essential. Role Responsibilities Executive & Personal Support (50%) Monitor + clean work inbox; flag emails requiring action Book personal & medical appointments Light calendar management support Ensure payment of monthly bills (water, electric, MEO, etc.) Manage spending with an assigned credit card; make purchases as needed Arrange group dinners & travel (personal and corporate) Collect packages/deliveries and bring them to the house Liase with lawyers on tax and immigration documents Issue invoices and handle basic admin tasks Run errands in central Lisbon Community & OTC Operations (50%) Support retreat coordination: communicate with partners, hosts, and venues for our quarterly retreat/adventure experiences; help build a pipeline for 2026 OTC retreats Conduct targeted outreach to source chefs for our OTC Black concept launching in 2026 Ensure team is correctly completing all Event Reporting requirements on time and with complete quality. Flag missing items and track follow ups. Assist with general Lisbon operational tasks as needed to keep member experience smooth and high-touch Data Management & Data Entry (10%): Update company financial reports by tagging and downloading/inputing data each month for monthly report Ideal Candidate Experience in excel and knowledge of financial data Based in Lisbon with flexibility for in-person errands (1-2 hrs per week max) Highly organized, efficient, and able to manage many small tasks without dropping balls Warm, service-minded communication style — especially over WhatsApp Fluent in English and Portuguese Strong integrity and discretion Comfortable with both personal support tasks and startup-style operations Contract & Compensation 20 hours/week Hybrid: mix of remote work + in-person Lisbon tasks Start: March 1 2026 What Is In It for You? Be part of a community that values play, curiosity, and freedom! Flexible work hours, remote working, great energy! Access to an amazing network of one thousand leaders in cities around the world! Enjoy free events, parties, and dinners as part of the team! How to Apply? We’re in the business of human connection, and we hire humans, not cover letters. To apply, please send: • A maximum 2-minute video introducing yourself (who you are, what you’re curious about, and why One Thousand Club speaks to you) • Your CV / JD Send everything to applications@onethousandclub.com Applications without a video will not be considered. If selected, you’ll be invited to a live interview — a real conversation. Join the club. Let’s go deeper.