Role Overview This role supports a solo founder managing multiple business and personal workstreams, including a consulting business, short-term rental properties, and household/family logistics. The ideal Virtual Assistant is highly organized, proactive, detail-oriented, and outcome-driven, capable of juggling diverse responsibilities while working independently with clear deliverables and deadlines. Core Responsibilities Business Administration (Consulting & Services) â Consolidate and manage multiple calendars into a single, reliable system â Coordinate scheduling and communicate with external contacts on the clientâs behalf â Assist with meeting setup, confirmations, and follow-ups â Complete administrative tasks such as vendor portal submissions (e.g., deal registrations) â Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks Light Bookkeeping & Financial Admin Support â Review and organize credit card statements and transaction data â Assist with basic reconciliation prep (categorizing expenses, flagging discrepancies) â Compile financial summaries and documentation for review â Maintain clean and well-organized financial records (This role supports bookkeeping but does not replace a formal bookkeeper) Household & Family Management (Personal Assistant Tasks) â Manage family calendars and ensure all activities are properly scheduled â Research, organize, and coordinate summer camps, events, and extracurriculars â Track deadlines for: â Event ticket purchases â School applications and requirements â Shadow days and school-related scheduling â Assist with researching and ordering household tools (e.g., large digital family calendars) â Support general âlife adminâ tasks to reduce day-to-day mental load Short-Term Rental Operations (3 Properties) â Build and maintain Standard Operating Procedures (SOPs) for each property, including: â Vendor and management company contacts â Insurance details â Mortgage/reference documentation â Property overview notes â Assist with expanding property listings to additional OTA platforms â Support early-stage setup of a direct booking presence or website â Handle back-office admin related to rental operations and documentation Communication & Workflow Expectations â Role is largely asynchronous â Must meet agreedService Level Agreements (SLAs) for: â Task acknowledgment â Clarifying questions â Delivery timelines â Strong written communication and proactive updates are essential Security & Confidentiality â Will be required to sign an NDA â Must follow best practices for secure access to systems and financial information â Comfortable using approval-based or one-time password tools where required â Adherence to basic cybersecurity and confidentiality standards is mandatory Required Qualifications â 3+ years of experience as an Executive Assistant, Operations VA, or Administrative VA Strong calendar management and scheduling coordination experience Comfortable handling financial data and reconciliation support â Excellent written English and professional communication skills âHigh attention to detail with strong follow-through â Ability to manage multiple workstreams independently â Comfortable using AI tools to assist with SOP creation and documentation Nice-to-Have Experience â QuickBooks or bookkeeping experience â Short-term rental or Airbnb operations support â Household or personal assistant experience â SOP documentation and process-building experience Success Indicators â Calendars are accurate, centralized, and up to date â Financial records are clean, organized, and review-ready â Household and family deadlines are met consistently â Property SOPs are documented and maintained â Tasks are completed on time with minimal follow-up needed â Communication is clear, proactive, and reliable\n\n$500 - $700 a month\nWhy Join Assist World?100% REMOTE$50 birthday bonus$200 testimonial bonus$300 tenure bonus every 6 months$500 entry monthly raffleNO TRACKER. NO PROBLEMPlease mention the word **EXULT** and tag RMTIyLjE2OC43MC4xNjA= when applying to show you read the job post completely (#RMTIyLjE2OC43MC4xNjA=). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.